Run the whole gym from one computer.
Gym Manager replaces the register, the spreadsheet and the WhatsApp chaos with desktop software for Windows and Mac that works with the internet switched off. Members, plans, renewals, instalment payments, printed receipts, trainers, enquiries and expenses — all on your own machine. Go online only to send reminders.
- ₹9,999
- One time, per system
- Lifetime
- No renewals, no expiry
- Offline
- Works with no internet
Active members
1,284
+38 this month
Collected (Aug)
₹8.4L
+12% vs Jul
Expiring (7d)
46
12 already lapsed
Expenses (Aug)
₹3.1L
₹5.3L profit
Revenue by month
Aarav Mehta
Annual · expires in 2 days
Sneha Kulkarni
Quarterly · expires today
Illustrative interface — figures are examples.
The gym is full.
The books are a mess.
Almost every gym we meet is losing money in the same few places — and none of them are the training floor.
- Members whose plans expired three weeks ago and nobody noticed
- A cash register, a diary and four WhatsApp groups that disagree
- Renewal follow-ups that depend on whoever is at the desk that day
- Billing that stops the moment the internet does
- No honest answer to “how much did we actually collect this month?”
Cloud software stops when the connection does.
This one doesn't.
No monthly bill
You pay once. There is no subscription quietly renewing every year and no price rise letter.
Data you physically hold
Member records live on your machine, not on a server you can't see. Nobody can lock you out of your own business.
Desktop-fast
Search 5,000 members and it answers immediately. No round trip to a data centre for every click.
Prints to what you own
Normal printers and ESC/POS thermal receipt printers connect straight to the same computer, over USB, network or serial.
Twelve modules. One payment.
No feature is locked behind an upgrade or an add-on. If it's in the software, it's switched on from day one.
Dashboard
Open the app and see the week: revenue against expenses, who is expiring in the next seven days, and how your members are spread across plans.
Members
One profile per member — photo taken on the spot from the webcam, phone, email, date of birth, gender, address, emergency contact, fitness goal and their assigned trainer.
Membership plans
Build your own standard and specialty plans: name, price, duration in days, description, and the feature list that prints on the member's plan card.
Renewals
Three lists that matter — expiring in 7 days, expiring in 30 days, and already expired — with one-click Quick Renew straight from the row.
Payments & instalments
Take part payments against a membership and keep the outstanding balance visible. Cash, UPI, credit card, debit card, net banking or cheque.
Receipts & printing
Print a receipt on any normal printer, or send raw ESC/POS to a thermal printer over USB, network or serial. Or skip paper and WhatsApp it to the member.
Trainers
Trainer records with specialisation, years of experience, contact details and photo — plus a report showing how many members each one carries.
Enquiries
A walk-in register that doesn't get lost: name, phone, what they asked about, where they came from, a follow-up date, and a status from Open to Converted.
Expenses
Rent, electricity, equipment, salaries, marketing, supplements, housekeeping and more — ten ready-made categories, with monthly and category breakdowns.
Reports
Revenue by month and by plan, new members over time, members per trainer, gender and goal splits, and revenue against expenses — all charted.
WhatsApp marketing
Upload a contact list, compose the message, send it in bulk — with a per-contact log so you can see exactly what delivered and what failed.
Backup, export & admin lock
Export members, memberships, payments, enquiries and expenses to CSV whenever you like. The whole database is one file you can copy. Admin access is password-protected, with security questions to recover it.
The internet goes down. Your gym doesn't.
Gym Manager is a real desktop application, not a website. It installs on your computer, stores every member, payment and photo in a database on that same machine, and — after a one-time activation — needs no connection to open, bill, renew or print. No monthly cloud fee, no loading spinner, no “please check your network”.
- Every module except WhatsApp works with the network unplugged
- Your members, payments and photos sit on your own hard disk
- Opens in its own window like any other app — no browser tab, no login page
- Keeps running through power cuts, outages and ISP problems
100%
Of daily work happens on your own machine
WhatsApp reminders, only when you want them
Connect the machine to the internet and Gym Manager sends renewal reminders and payment receipts straight from a member's record — or runs a bulk campaign to a list you upload. Plug in whichever provider you already use. Leave it switched off and everything else carries on exactly as before.
- Three providers supported — Meta Cloud API, Twilio or UltraMsg
- Send a receipt or a renewal nudge from the member's own row
- Bulk campaigns: upload contacts, compose, send
- A per-contact delivery log, so you can see what failed and why
3
WhatsApp providers to choose between
Every rupee accounted for
Members rarely pay in one go, so Gym Manager doesn't pretend they do. Take a part payment against a membership and the outstanding balance stays visible until it's cleared — then print or WhatsApp the receipt without leaving the screen.
- Instalments against a membership, with the balance always in view
- Cash, UPI, credit card, debit card, net banking or cheque
- Receipts on a thermal or normal printer, or sent over WhatsApp
- Expenses tracked by category, so you see profit and not just revenue
₹0
Recurring software cost, month after month
If people pay you to train, it fits
Pay once. Own it for life.
No subscription, no annual renewal, no per-member fee. One price, one computer, forever.
per system, one time
- All twelve modules — nothing locked behind an upgrade
- Unlimited members, plans, payments and campaigns
- Runs offline after a one-time activation
- Free installation and data migration
- Staff training for your whole team
- Free bug fixes and version updates
- Support on phone, WhatsApp and email
- No renewal. No subscription. No expiry.
We'll call you back to arrange payment and installation
Priced separately
So you only pay for what you actually use.
WhatsApp message charges
Billed by your provider — Meta Cloud API, Twilio or UltraMsg — at their own rates. Optional.
Thermal receipt printer
Any ESC/POS printer over USB, network or serial. Use one you already have, or get one from us at cost.
What it runs on
- Operating system
- Windows 10/11, or macOS 12+ (Apple silicon & Intel)
- Install size
- About 300 MB, plus room for photos
- Internet
- Once to activate, then only for WhatsApp
- Printing
- Any normal printer, or an ESC/POS thermal printer
- Data
- Stored on your own PC or Mac — nothing on our servers
- Licence
- One per computer, valid for life
More than 25 systems, or a franchise chain?
We do volume pricing and custom modules. Talk to us.
You are not left with a download link and good luck.
Installation, migration and training are included in the price. We do the boring parts so your team meets software that already has their members in it.
Day 0 — Kickoff call
We map your plans, taxes, staff roles and print formats with you on a call.
Day 1 — Install & migrate
We install the app, activate your licence, connect your printer, and import your existing member list and balances. Free.
Day 2 — Staff training
Live sessions for the front desk and trainers, plus short videos they can rewatch.
Ongoing — Real support
Phone, WhatsApp and email in English, Hindi and Gujarati. Free updates for life.
Questions gym owners actually ask
Does Gym Manager really work without the internet?
Yes. It is a desktop application installed on your computer, and every day-to-day job — adding members, taking payments, renewing, printing receipts, running reports — happens against a database on that same machine. You need a connection once to activate your licence, and after that only when you want to send WhatsApp messages.
What computer does it run on?
Both Windows and Mac. On Windows it installs from a standard .exe installer (Windows 10 or 11); on macOS it installs from a .dmg by dragging it into Applications (macOS 12 or later, Apple silicon or Intel). The two builds are the same software with the same modules — pick whichever machines your gym already runs.
What exactly does ₹9,999 cover?
A lifetime licence for one computer with all twelve modules switched on, unlimited members, free installation and data migration, staff training, free updates and support. It is a one-time payment — no renewal, no annual fee, no expiry.
I want it on two computers. What then?
Each computer needs its own licence at ₹9,999, activated with its own Product ID. Tell us how many when you get in touch and we'll set them all up together. Beyond 25 systems, we'll work out a franchise rate.
Where is my data stored, and can I get it out?
In a single database file and a photos folder on the same computer — under your user AppData folder on Windows, or Application Support on macOS. You can export members, memberships, payments, enquiries and expenses to CSV at any time from inside the app, and copy the whole data folder to a pen drive as a backup. We hold no copy of it.
What if my computer dies?
Copy your data folder onto the new machine and carry on — we'll help you do it, and we'll re-issue the Product ID for the replacement computer at no cost. Setting up that backup habit is part of installation.
How do the WhatsApp messages work?
In Settings you pick a provider — Meta Cloud API, Twilio or UltraMsg — and enter your credentials. After that you can send a receipt or renewal reminder from a member's row, or upload a contact list and run a bulk campaign. Your provider charges for the messages at their own rates; we add no markup.
Can it print on my existing printer?
Yes. Receipts print on any normal printer, and if you have a thermal receipt printer it talks to it directly with ESC/POS commands over USB, network or serial. There's a test-print button in Settings so you can confirm it before a member is standing at the desk.
Does it produce GST invoices?
Not today — it prints and sends payment receipts, not tax invoices, and there is no GST field in the software yet. If GST invoicing matters to your gym, tell us when you get in touch; it is the most requested addition and we'd rather you hear that straight than find out after paying.
Who can see the reports and settings?
The app is protected by an admin password that you set on first run, with security questions so you can reset it yourself if it's forgotten.
How long does it take to get running?
Most gyms are live within 24 to 48 hours. We install, activate the licence, import your existing member list and outstanding balances from Excel or a physical register, set up your plans and printer, and train your team.
Do I have to pay for updates or support?
No. Bug fixes, new versions and support on phone, WhatsApp and email are included for the life of the licence, in English, Hindi and Gujarati.
Get Gym Manager running this week
Send us your details and we'll get back to you the same day, or book a demo first and see it with your own member data. Either way, installation, migration and training are on us.
Questions first? Call +91 92264 52188 or email info@harshivtechnologies.com